please read the information below first!
The payment of the registration fee includes:
· admission to all sessions
· final printed program and abstract book
· admission to the poster and technical exhibition
· coffee breaks and lunches
· certificate of attendance
Delegate – 3 Day Congress
Delegate – Day Pass
When registering for the Human Rights Conference please arrange payment of the registration fee. All payments should be made in EURO.
You may choose between two methods of payment: credit card or bank transfer. Particularly when paying from outside Belgium, we strongly recommend using a credit card, because charges for bank transfers may be deducted twice - once in the country of origin and a second time in Belgium.
Payment by bank transfer
In case of bank transfer by your organization please make sure that your name is forwarded together with the money. If your organization uses a block transfer for several participants it is necessary to include all relevant names.
Bank transfer to the congress bank account:
AIM GROUP INTERNATINAL Belgium
Bank name: ING
Address: Brusselse Steenweg 1-3, 1850 Grimbergen
Account number: 363-0594813-49
IBAN: BE97 363059481349
BIC (SWIFT-CODE): BBRUBEBB
Payment by credit card
You can download the credit card authorization form here
We accept the following credit cards: AMEX, Eurocard/Mastercard, VISA
General Conditions World out games Antwerp 2013 Human Rights Conference:
The World out games Antwerp 2013 commissioned AIM GROUP INTERNATIONAL BELGIUM with the organisation and execution of the conference. Registration for the conference and confirmation therefore forms a contract between the conference attendee and the World out games Antwerp 2013 regarding attendance at the conference. This contract is based on the following General Terms and Conditions.
Registration fees and payment for the World out games Antwerp 2013 Human Rights Conference
Please use the online registration form to register for Human Rights Conference and all events.
Attendance at the congress is subject to cost. The plenary sessions and break-out sessions will take place within the framework of the Human Rights Conference. A separate registration fee will be charged for these events in addition to the conference fee. Registration for the conference and booking of services are binding for the attendee. The fees must be paid in advance on the dates specified. Any bank charges will be charged to the payer. Registration will be confirmed if payment is received by the Congress Office by 15 June 2013. Should payments be received after this date, you will receive your confirmation at the Congress Counter in Antwerp. Please bring a copy of your bank remittance with you.
Cancellation of Congress Attendance
In the event that you cancel your attendance at the conference by 01 March 2013, the registration fee minus a processing fee of EUR 80 will be refunded. No refund will be made if cancellation is made at a later date than 15 May 2013. Please notify the conference office of your cancellation in writing.
World out games Antwerp 2013 Human Rights Conference reserve the right to make any necessary changes to the program at short notice. There will be no pro rata refund of registration fees for cancelled papers or changes to the program.
Loss of Name Badge
A fee of EUR 50 must be paid to acquire a new name badge in the event that the name badge, which at the same time entitles the holder to attend the congress, is lost. If the attendee is later able to produce the newly acquired and the previously lost name badge, the registration fee most recently paid will be refunded.
AIM GROUP INTERNATIONAL BELGIUM is liable in keeping with diligence required of a prudent businessman, according to the laws of Belgium. Regardless of course in law the liability of AIM GROUP INTERNATIONAL BELGIUM shall be limited to damages which are caused with aforethought or by gross negligence. However, this shall not affect the liability of the Congress Organizer and of the persons or organizations responsible for providing means of transport or other services. The participants take part in all excursions at their own risk. Verbal agreement can only be considered as binding when confirmed by AIM GROUP INTERNATIONAL BELGIUM in writing.
For reasons beyond its control (such as war, strikes, lockouts, riots or any such civil disturbances, any acts of God, including but not limited to earthquakes, floods, droughts and typhoons and any other cause of circumstance of whatsoever nature beyond its control that have an impact on the arrangements, timetables or planning of Human Rights Conference and its corresponding activities in Antwerp Belgium, Human Rights Conference has the right to immediately alter or cancel the activities or events or any of the arrangements, timetables, plans or other items relating directly or indirectly thereto. No party involved shall be entitled to any compensation for damages that result from such alteration or cancellation.
Place of Performance, Venue of Jurisdiction
Antwerp shall be the exclusive place of performance and Brussels venue of jurisdiction for all parties. The laws of Belgium shall apply.
Data Protection Statement
AIM GROUP INTERNATIONAL BELGIUM protects the personal data of its website users with greatest diligence. Personal data are data which can be related to your person and provide information on your behaviour or characteristics. This includes of course your name, postal address and telephone number as well as information about your possible interests and surfing customs as far as this information can be attributed to you directly or indirectly.
We collect, use and process personal data provided by you only according to the strict data protection provisions in Belgium and in compliance with the provisions of the EU Data Protection Directive.
In the course of your access to our websites or to files provided on our websites data will be logged for internal system-related and statistical purposes which possibly allow identification (name of the file accessed, date and time of the access, data volume transferred, notification of successful access, web browser and requesting domain). Person related exploitation will not be conducted. Statistical analysis of anonymised data is reserved.
Collection, use and process of personal data for the use of our online services
In case you register for a congress, reserve a hotel or undertake another booking on our website, we will ask for your name and other personal information we need for the service. We use and process these data only for the purpose of answering your requests, for executing contracts that have been concluded with you and for technical administration. Your personal data will be disclosed or otherwise transferred to third parties only if this is necessary for executing contracts (for example a hotel reservation booked with AIM GROUP INTERNATIONAL BELGIUM), for accounting purposes or if you have given your explicit consent.
Deletion of your personal data
Your personal data will be deleted after the expiration of the storage period required by law, statute or contract as far as they are no longer necessary for the performance of the contract. Data not affected by this will be deleted when the purposes described in the consent lapse. In case a storage period exists the data will be blocked instead of deleted when the purpose of collecting or using the data lapses.
Visibility of your personal data for other users
By giving your consent to the use and processing of your data you agree to the publication of your data (e.g. name, address, e-mail address) to other users so that they become visible to them.
Your data will generally be transferred to us in an encoded form to exclude access by unauthorised third parties. Your data will be stored on especially secured servers. They are only accessible to authorised persons who are familiar with the applicable data protection provisions. We cannot, however, guarantee the security of the data as unauthorised access, hardware and software defects and other factors can prejudice data security at any time.
Links to other websites
Correction/update of information
The rapid development of the internet and the technical progress make it necessary to adjust and expand our information on data protection from time to time. You will be informed about any changes on our websites.